Plaineo use cases
Plaineo is not limited to a generic to-do list. Built-in categories organize common parts of everyday life, while custom categories let you create your own structured system for anything from medical appointments and house repairs to pet care, subscriptions or client follow-ups.
Most task managers store every item in roughly the same shape. Plaineo categories can describe what the task represents. A ticket needs departure and arrival details, a voucher needs a code and expiry date, a contact needs phone numbers and links, and a bill needs an amount and payment deadline.
You can use Plaineo's built-in categories immediately or create categories that match your own life and work. Custom fields are optional: keep a category simple when a title is enough, or add structured parameters when information should be extracted, displayed, searched or projected onto the calendar consistently.
Plaineo starts with five category groups and 14 practical categories. They include recognition guidance and, where useful, structured extraction fields designed for that kind of information.
Separate everyday purchases so spoken or photographed lists remain useful in the store.
Food, drinks, household consumables, cleaning products and pet food.
Paper, stationery, writing tools, printer supplies and other office purchases.
Pharmacy items, vitamins, medicines, hygiene products, skincare and cosmetics.
Tools, fixings, cables, chargers, batteries, lighting and technology accessories.
Keep destinations, owned tickets and events distinct even when they mention similar places or dates.
Restaurants, stores, parks, offices, landmarks and destinations you want to remember or revisit.
Explore places to visit planning ->Owned admission and transport tickets with dates, routes, venues, seats and reference codes.
Flyers, invitations, announcements and event pages with dates, venues, programs or entry prices.
Track payments, redeemable value and potential purchases as different kinds of work.
Invoices, receipts, amounts due, payment status, recipients and due dates.
Gift cards, coupons and discount codes with value, instructions, provider and expiration.
Explore gift card and voucher tracking ->Products, services, subscriptions and commercial offers you may want to compare or buy later.
Explore product and offer comparison ->Preserve useful information from formal documents, instructions and contact references.
Contracts, certificates, reports, statements, official letters, IDs and other formal records.
Messages from a school, doctor, bank, delivery service or institution asking you to do something.
People, companies, service providers, business cards, websites and resources to contact later.
Explore business card and contact organization ->A general home for useful tasks and information that do not belong to a more specific category.
General reminders, miscellaneous items and uncategorized tasks with a name and description.
Describe what you want to organize in the category creation chat. Plaineo can suggest recognition instructions, keywords and a field structure, which you can review before creating the category.
Doctor, specialty, location, appointment time, cost and referral requirement.
Contractor, room, repair type, estimated cost, due date and urgency.
Explore home maintenance planning ->Person, amount, currency, due date and whether the debt has been paid.
Vehicle, service type, mileage, service date, price and completion state.
Child, class, due date, required items and whether a parent signature is needed.
Pet name, vet or groomer, date, cost and medication requirement.
Item, room, serial number, purchase date, price and warranty expiration.
Provider, plan, recurring cost, renewal date and cancellation deadline.
Contact, company, next action, due date, status and related link.
Plant, location, care action, last completed date and repeating interval.
Traveler, booking, required document, preparation deadline and completion state.
Course, book or topic, source URL, progress and the next planned session.
These illustrative tables show how ordinary category ideas can become structured without turning the setup into a database project.
A category for appointments, confirmations, referrals and medical booking details.
| Label | Parameter | Type | Example |
|---|---|---|---|
| Doctor | doctor | text | Dr. Sarah Novak |
| Specialty | specialty | text + choices | Dentist |
| Location | location | place | City Dental Clinic |
| Appointment | appointmentAt | datetime | 2026-08-18 09:30 |
| Estimated cost | estimatedCost | currency | 1,200 CZK |
| Referral needed | referralNeeded | boolean | Yes |
A category for maintenance requests, quotes, contractor messages and work that needs scheduling.
| Label | Parameter | Type | Example |
|---|---|---|---|
| Contractor | contractor | text | Novak Plumbing |
| Room | room | text + choices | Kitchen |
| Repair type | repairType | text | Leaking tap |
| Estimated cost | estimatedCost | currency | 2,500–3,500 CZK |
| Due date | dueDate | date | 2026-08-20 |
| Urgent | urgent | boolean | Yes |
A photo, screenshot, document, message or web page often contains more than one useful fact. Plaineo can identify what the input represents, select a suitable category and turn the relevant details into an editable task instead of leaving them buried in the source.
Automatic task categorization is not just a search for one matching word. Plaineo's AI task classification considers what the input represents, why the user may want to save it and which category can organize its useful details. These distinctions help similar-looking inputs become different, practical tasks.
An owned admission or transport document with a booking code, passenger, seat, gate or route belongs under Ticket. A flyer, invitation, announcement or sales page for a scheduled happening belongs under Event.
An invoice, receipt or payment document for something already purchased or payable belongs under Bills. A product, service, subscription or package the user may want to compare or buy belongs under Offers.
A restaurant, store, office, park or destination saved because the physical place itself matters belongs under Places. A business card, provider advertisement, company page or resource saved for later contact belongs under Contact.
A message from a school, doctor, bank, delivery service or institution asking the user to do something belongs under Action Required. A contract, certificate, report or formal record kept mainly for reference belongs under Document.
Shopping input can be separated into Groceries, Office Supplies, Health & Beauty or Hardware & Electronics according to what the user intends to buy, keeping generated lists useful in the right context.
Custom recognition guidance, keywords and field definitions help a specialized category compete with broader built-in choices. The user can always correct the category when the context is ambiguous or personal.
Plaineo's AI intake does more than copy visible text. It first identifies what the submitted content represents, then uses the matching category schema to extract the facts that matter for that category.
The exact pipeline depends on the input. Images and documents can use visual extraction, URLs can supply page content, and voice or typed text can use category descriptions and keywords where that workflow is enabled. Custom-category image extraction is the primary configurable workflow; voice and text support can be enabled where currently supported.
Plaineo receives supported text, voice, image, document or URL content and prepares it for analysis.
Recognition descriptions and keywords help distinguish a ticket from an event, a bill from an offer, or your own custom category from everything else.
The selected field schema guides extraction. Plaineo creates an editable task with structured data and retains relevant source context or attachments.
AI task extraction is only the capture step. Plaineo turns useful information into work you can schedule, remember, repeat, share and complete. A flyer can become a calendar event, a payment date can become a deadline, and a message can become a reminder with its original context still available.
Extracted date and datetime fields can become calendar starts, ends or deadlines. This helps convert flyers, tickets, appointments and documents into calendar-ready tasks instead of manually copying every date.
Add reminders to a task or event so a payment, appointment, pickup, renewal or required action does not disappear after it has been captured.
Turn repeating chores, maintenance, medication, household routines or work follow-ups into recurring tasks while keeping individual occurrences manageable.
Preserve the image, document, URL or other source context with the task. When it is time to act, the original flyer, invoice, ticket or instruction remains available for reference.
Correct extracted values, add missing context and use consistent category fields to find useful details later. The task remains editable rather than becoming a locked AI result.
Share an individual task or a calendar group so other people can see changes, ownership and completion. This supports family planning, household coordination and collaborative work.
The field type controls input behavior, display formatting, AI output guidance and storage shape. Public API clients can create custom categories with a resultStructure containing these field definitions.
| Type | Use for | Stored as |
|---|---|---|
text | Names, descriptions, codes and general values | String |
number | Counts, quantities and measurements | Number with optional unit |
boolean | Yes/no states, urgency, approval and completion | True or false |
currency | Prices, fees, bills, debts and ranges | Amount, currency and optional from/to |
date | Deadlines, expiry dates and calendar days | ISO 8601 date |
datetime | Appointments, starts, ends and timestamps | ISO 8601 date and time |
url | Websites, source links and booking pages | Array of URLs |
phone | Telephone and mobile numbers | Array of strings |
email | Contact email addresses | Array of strings |
place | Addresses, venues and physical locations | Formatted address string |
json | Advanced nested structures for AI and API workflows | JSON object or array |
A stable machine key such as appointmentAt plus the short label shown to the user.
The extraction instruction explaining what the AI should put into the field.
Optional fixed value and label choices for a text field, useful for statuses, rooms or known types.
A date or datetime can become event-start or event-end for calendar projection.
Plaineo currently provides 14 built-in categories organized into Shopping, Going Out, Money & Deals, Records and Other groups.
Yes. Custom categories can have their own name, icon, color, recognition guidance, keywords and optional structured fields.
No. A category can remain a simple organizational bucket. Add fields only when you want Plaineo to extract and display consistent information for that category.
Yes. Describe the category in the creation chat and Plaineo can suggest recognition instructions, keywords and a result structure for you to review.
Supported workflows can process typed text, voice, images, documents and URLs. Exact category and field support depends on the input pipeline and enabled category configuration.
Yes. The Plaineo public API supports creating and updating custom categories with optional resultStructure field definitions and AI recognition configuration.
Start with Plaineo's built-in categories, then create a custom category when your work needs its own language, fields or extraction rules.